Program Assistant, Office of the President

December 3, 2020

The Carnegie Council for Ethics in International Affairs is an independent, research-driven nonprofit that generates ethical solutions to global problems. Founded before the outbreak of World War I, we convene conversations, produce materials in a range of media, and share resources for education, impact, and awareness. We are the world's catalyst for ethical action.

Reporting to the Chief of Staff, the Program Assistant will provide programmatic, logistical, and research support to the Office of the President. The successful candidate will be thoughtful, highly motivated, energetic, collaborative, and congenial, with well-developed communication and organizational skills. This position includes independent work on Impact Initiatives, assisting with preparing dockets and other materials for trustee meetings, episodic or long-term research projects, and administrative work in support of daily operations in the Office of the President.

Main responsibilities:

  • Provide advanced coordination for program activities that includes but is not limited to drafting and sending invitations, preparing meeting materials, assisting with events/conferences, and coordinating travel.
  • Provide support to the Finance department, including overseeing reimbursements, expense reports, invoices, and communications with outside consultants.
  • Maintain the contact database, including updating contact information and profiles, tracking relevant interactions, and sending materials to contacts.
  • Prepare briefing materials for the President, as assigned.
  • Manage President’s appointments, travel arrangements and communications.
  • Participate in meetings with staff; take and maintain notes and circulate list of action items.
  • Assist with planning and coordinating arrangements for on- and off-site meetings
  • Undertake general office work, such as electronic filing, maintaining program records, preparing correspondence, responding to requests for information, etc.

Requirements

  • Bachelor's Degree in the humanities or social sciences, preferably in International Relations, Political Science, Philosophy, or related disciplines.
  • 3-4 years of experience coordinating projects or programs.
  • Excellent communication skills, including exceptional writing, proofreading, and editing skills.
  • Detail-oriented candidate with outstanding organizational skills, and the ability to work independently and on a team, and to manage multiple tasks simultaneously.
  • A high degree of competency in the MS Office suite, particularly Excel, PowerPoint, and Word, and the ability to learn new applications quickly.

Compensation and Benefits:

Carnegie Council offers a competitive salary; three weeks' paid vacation per year plus additional sick and personal leave time; health, dental, and vision plans; a public transportation subsidy; and generous 401k contributions after one year of employment.

To apply: Please send your resume and cover letter, along with a short writing sample to Melissa Semeniuk at mas@cceia.org with the subject title "Program Assistant, Office of the President."

NO PHONE CALLS PLEASE. DUE TO THE EXPECTED HIGH VOLUME OF APPLICATIONS, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR AN INTERVIEW.