Finance & Administrative Assistant

Posted May 17, 2022

Work with Carnegie Council

Carnegie Council for Ethics in International Affairs is an independent, research-driven nonprofit that works to empower ethics by identifying and addressing the most critical ethical issues of today and tomorrow. The Council is seeking a highly organized and detail-oriented financial assistant to join our finance team. Knowledge of general accounting and bookkeeping practices, as well as a strong work ethic, are required. You will assist with the day-to-day tasks in our finance department and play an integral role in maintaining account information. This position will also be responsible for planning and coordinating arrangements for on- and off-site meetings and virtual and in-person events and assisting in overall facilities operations. The position is based in New York with an expectation to work in the office three days per week.

Main responsibilities

  • Help with financial data entry and general bookkeeping
  • Manage data, records, and reports by checking for errors and verifying accuracy of information
  • Prepare receipts, vouchers, invoices, etc. for entry into data sheets
  • Organize and maintain purchase receipts and payment records
  • Assist in preparation of financial statements and reports
  • Assist in creating and setting budgets
  • Update and maintain financial records
  • Prepare spreadsheets for data entry, including budgets, accounting information, etc.
  • Maintain and update grants reporting budgets
  • Independently prioritize daily tasks and responsibilities
  • Attend and take notes at all financial department meetings
  • Collaborate actively with the Council’s accounting team
  • Coordinate budgetary planning across various departments with project managers
  • Assist with audits as necessary
  • Adhere to current accounting/finance laws and regulations
  • Assist with planning and coordinating arrangements for on- and off-site meetings and virtual and in-person events
  • Undertake general office work, such as electronic filing, maintaining program records, preparing correspondence, responding to requests for information, etc.
  • Other duties as needed or required

Qualifications:

  • Associate's or Bachelor’s degree in accounting, finance, or related field preferred
  • Mathematical and accounting acuity
  • Professional demeanor and excellent customer service skills
  • Knowledgeable in basic accounting/bookkeeping practices and processes
  • Adhere to current accounting/finance laws and regulations
  • Computer knowledge and experience using Microsoft Suite (mainly Excel) and QuickBooks
  • Strong organizational and time-management skills
  • Thrives working both independently (a self-starter) and collaboratively

Compensation and Benefits:

Salary Range: $50,000-$60,000 depending on experience.

Carnegie Council offers a benefit package that includes three weeks’ paid vacation per year plus additional sick and personal leave time; health, dental, and vision plans; and generous 401k contributions after one year of employment.

COVID-19 Guidelines:

All staff are expected to be fully vaccinated and show proof of vaccination on, or before the official start date. Failure to provide proof of vaccination will result in revocation of Carnegie Council’s offer of employment.

To apply: Please send your resume and cover letter to Melissa Semeniuk at [email protected] with the subject title "Finance & Administrative Assistant"

NO PHONE CALLS PLEASE. DUE TO THE EXPECTED HIGH VOLUME OF APPLICATIONS, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR AN INTERVIEW.